Obtaining timely and relevant data is crucial for any strategic or tactical decisions made at the hospital management level. The use of computerised management information system in functional areas of the hospital such as OPDs, admissions, laboratories, radiology, pharmacy, medical records, accounts, finance, HRM and administration can act as the key to efficient cost containment and quality improvement. Mediware facilitate the free-flow of information that’s critical to working efficiently and cost-effectively and supports the handling of data, summarising, storage, retrieval and sorting so that the results can be made into desired formats required by the management.
Mediware sends automated reports to the top management through SMS on a daily basis. This report contains a snap shot of all daily transactions occurs in hospital such as outpatient numbers, bed occupancy rates, revenue collection, discounted amounts, purchase summary reports etc.
Automated daily email facility provided as a flash reporting in order to send a brief summary of the daily hospital transactions (Registration numbers, number of admissions and discharge, percentage of bed occupancy , birth & death rates, pharmacy sales reports, number of surgeries done, equipment utilization reports, purchase and closing stock per stores, stock ageing, expired and near expiry medicine etc) to the top management.
Billing & collection report per module
Billing performance analysis of each department
Counter collection report
Money closure report for a certain period
Daily, monthly and yearly statements
Revenue/Incentives per doctor
Executions Vs Actual lab requests (a comparison of lab requests made by the doctor with the percentage of tests executed at the laboratory)
Executions Vs Actual Prescriptions (a comparison of prescriptions made by the doctor with the percentage of medicines bought from the hospital pharmacy)
Patient waiting time analysis Report
Bed occupancy details
Human resource management
Human Resources Management (HRM) is a vital management task in the field of healthcare. Human Resources Management department has an important role of maintaining key competencies and skills in the health workforce. Effective human resources management has a strong impact on healthcare quality and improving the performance of employees.
The primary responsibilities associated with human resource management include: job
analysis and staffing, organization and utilization of work force, appraisal of work force performance, implementation of reward systems for employees, Identifying the training needs and arranging professional development programs for employees, dealing with workplace legislation, maintenance of work force etc.
Mediware Human resources modules can help you control your labour costs, align your human resources strategically, and manage talent. This health care HR module will handle a variety of different tasks from managing hiring to administering benefits. Performance evaluation tools are especially important in larger organizations. In the health care arena certifications and training of care-givers adds an additional layer of complexity. Mediware HR systems are designed to simplify this complexity.
Set Job Application Process to your Systems
Call letter preparation
Health check ups
Convert applicant to employee
Choose department and designation
Set basic salary, allowance and deductions
View and update Employee details
Passport, visa, labour card, health card, license etc.
Track documents submitted or taken back by employee (eg. Educational certificate, passport, license etc)
Track documents given to employee (Pay revision letter, warning letter, suspension letter etc.)
Maintain annual leave details with information like airfare, airport etc.
Store scanned images such as passport, visa, and labour card etc.
Workshop and Training Schedule
Add faculty and training name
Schedule training period
Keep the attendees list
Statement for training schedules
Set appraisal categories (General staff, paramedical staff, nursing staff)
Appraisal competency (criteria to appraise an employee)
Alert option to personnel officer for employees requiring appraisal
Appraisal marking by HOD
Appraisal approval by CEO
Recommendation from CEO to HR against appraisal
Employee leave management
Leave request by employee and mobile alert to HOD
Leave approval by HOD
Leave approval by HR/PO
Leave approval by CEO
Leave status view (employee, HOD and HR/PO)
Update monthly leave to payroll
Duty plan register (HODs/ Employee)
HR / CEO)
Salary per departments
Training schedule list
Training attendance list
Daily attendance report
Percentage of absenteeism
Annual list of late comers
Loss of pay list
General store management
The primary purpose of a hospital store is to receive, hold, and dispatch stock. Inventory control is intended to manage stock and ensure the smooth flow of goods.
Mediware stores management module assists both the flow and reliability of supplies from source to user. Consequently, it provides essential information for procurement management of hospital supplies.
Manage your hospital supplies & stock
Set cost and MRP (maximum retail price)
Add supplier details
Track pending requisitions
Mark store returns
Create purchase orders and record purchase returns
Add barcodes to materials and supplies
Fully integrated with the Inpatient module, it provides automatic t billing for the telephone calls made. Details such as duration of calls, date and time are included. This module can be connected to any EPABX port. As call records are captured, this module decodes them and stores them in database and this shall be made available while generating discharge bills for In-patients.
Canteen Module manages the billing of all canteen transactions including stock management. It helps track the food supply to In-patients as well as the employees and maintains records of purchase and keeps stock register for each item. You can set different outlets for the supply of food. The rates of all the food items are defined as per the outlet. In-patients’ food bills will be reflected on their discharge bills.
In a hospital environment, managing thousands of costly equipment and assets is challenging and labor-intensive. Inventories and assets are spread across medical office buildings, laboratories, operating rooms, diagnostic imaging departments and patient rooms. It’s a common fact that in a hospital set up, a significant portion of such assets and inventories are lost, stolen or misplaced in the long run, impacting productivity every day.
Hospitals need to know where their assets are. Knowing the location and status of assets helps a hospital to effectively keep costs to a minimum and helps them to stay competitive. When hospitals do not have a good handle on their assets, patient services may not be at their optimum level, assets may be under-utilized or simply idle, and returns on hospital assets may not be as expected or as needed.
The purpose of Mediware Asset Management module is to keep and monitor the asset details of your hospital. Hospital asset tracking is important as a major part of the hospital assets are mobile. It is mandatory to review the list of assets you want to track, and to make sure those assets have barcodes on them.
Real time visibility into the location and status of assets
Increase accuracy of your asset information
Create asset id’s and bar codes; track your assets
Shorten equipment search times
Record all your service calls, requests & contract details
Create asset transfer reports
Keep a record of fixed assets
Shows equipment consumption details
Keep track of stolen, misplaced or lost equipment
Automate repair and maintenance reports
Keep a record of equipment break down
Calculate depreciation value
Know the status of equipment such as sterilized/unsterile, broken/fixed, in use/available) etc.